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TotalCoaching Review [Everything You Need To Know]


Manage and Grow Your Fitness Business Better with Learn more below.

TotalCoaching vs Choose’s All-in-One Fitness Business Management Software. Review our head-to-head TotalCoaching software comparison and see for yourself. Get a custom web and smartphone app designed for your brand with additional customization available throughout your custom-built software. Grow your business, turn leads into clients, and increase revenue. 

TotalCoaching is a trainer’s software app created by Dave Gill to better help trainers communicate with clients.

In this comprehensive software review, we will be comparing the features of our all-in-one club management software versus the capabilities of the TotalCoaching software management app.

This review is aimed to provide you with the information you need to make the best decision for your business when it comes to choosing a fitness software management solution. is the best all-in-one solution, providing support to the top names in fitness for over a decade, which is phenomenal considering apps and fitness software solutions haven’t been around that long.

Here’s a look at some of the top industry professionals that have been working with for their business needs:

This fitness software app review will contain information regarding the TotalCoaching software company, an overview of features, pricing, and competitors, and will compare TotalCoaching to’s all-in-one solution. By the end of this review, you will know whether or not TotalCoaching is the best choice for your business over’s business management software, which you can request a demo of now.

Fitness Pros Who Trust

Total Coaching Company Overview

totalcoaching software app logo

A cloud-based solution suited to the needs of personal trainers creating workouts for clients, TotalCoaching is a software solution that enables gyms, fitness studios, and trainers to create workouts and plans for clients.  TotalCoaching’s platform is available for mobile apps on iOS and Android devices.

This review will cover the biggest differences in TotalCoaching training software and our own app, because while TotalCoaching does make some training easy, some big pieces are missing, like marketing, lead generation, customizable options, and more.

TotalCoaching Features vs

While TotalCoaching offers its users an array of features, it is missing some key components that many who manage a fitness business require., on the other hand, offers those missing components and more. Let’s dive into a few reasons why is the better choice.

– Fitness Business Management

All-in-one App Screenshots

TotalCoaching does not have a system built to help you manage the business functions of your fitness operations the way does. From client scheduling and billing and membership management to our innovative performance health assessments, has you covered in the customization of your software application in ways that TotalCoaching does not.

Mike Boyle of Mike Boyle Strength and Conditioning, had these words to offer regarding not just business management, but the entire process of working with’s all-in-one platform has calendar options and reports that help you find out where to capitalize on your business: what’s going well, what’s not going so well, where revenue streams are coming from and more, along with complete custom branding that allows your business to be found in the app store as if you were the one developing it!

With a history of working with top fitness professionals and using their fitness backgrounds and knowledge to better the delivery of custom software, has a proven track record of producing quality apps that are 100% customized to client requests.

How does TotalCoaching fare in the battle for supremacy with in regards to web and smartphone apps?  Let’s find out:

– Custom-Branded Web and Smartphone Apps

As we mentioned above, TotalCoaching is available on Android and iOS, but only offers these two customization options:

  • Adding a logo
  • Choosing colors for your base’s fitness business management software, on the other hand, will deliver complete and total customization for your software application:

  • Customized Web and Smartphone Apps
  • Custom Website
  • Custom Dev Work
  • Custom Integration Built-In
  • Custom Integrations Built with Zapier
  • Custom Performance Health Assessment Software to Collect Smart Data
  • Custom Exercise Library
  • Easily Embed Your Videos into Your Platform


As you can see in the above app store preview of Dean Somerset’s customized app, there is no name but his company’s name for his clients to find in the store, making it that much easier to gain and retain clients due to the trustworthiness this builds just from app security.

Your business is listed as the app owner and developer when you customize your fitness business software through!

Fitness Business Management with will empower you to track visits, book classes, and sessions, engage your clients with recurring appointment reminders via email and text, and provide calendar integration with Google and Apple for easy management.

With the Fitness Business Management’s calendar, you can also sort by:

  • Trainer
  • Location
  • Service
  • Recurring
  • Time
  • Availability

– Calendars and Booking

With an easy-to-use calendar that also allows clients to schedule and book appointments on their own, also comes with the customization capability to turn off or on the features that are useful to yourself and your clients.

TotalCoaching comes with a simplified calendar, but turning off and on features is not a possibility.

Why does this matter?

Have you ever used a program and thought, “I don’t need this, why is this here?”

Have you ever gotten frustrated clicking around pointless features trying to find a feature you know is there? Imagine being able to remove or turn off anything in your way so that the most useful and efficient parts of the software are left. That is the kind of customization that offers.

– Accepting Payments Securely and Easily

Because TotalCoaching is a trainer app, you will need an outside third party for processing transactions.

With, you’ll be able to conveniently accept payments through your app and will have peace of mind knowing that all transactions undergo the strictest of security measures.

Grow and manage your fitness business better with

– Increase Business Efficiency and Revenue

TotalCoaching is a good choice for a fitness software app if you just want to create and deliver workouts to clients.

Increasing efficiency and revenue is all on you, though.’s all-in-one fitness business management software has revenue creating options in place as well as custom measures to increase business efficiency.

Using’s custom software, Paul Fabritz of PJF Performance, said this about revenue with his platform:

In the next few sections, we will cover revenue generation with while comparing that to TotalCoaching features.

Let’s see how TotalCoaching does in its niche category of workout creation and delivery next to

– Workout Creation and Delivery

Chip Gosewich of PMR Performance had this to say about workout creation and progress tracking for long-distance clients through his custom app:

TotalCoaching does a respectable job of stepping up to compete against when it comes to workout creation and delivery, but when that’s the niche that the software is in, TotalCoaching absolutely should deliver a solid workout creation and delivery system between clients and trainers.

However, this fact remains: While TotalCoaching performs well in this feature category, does too.

– E-Commerce/Point of Sale

As we mentioned above, TotalCoaching needs outside assistance for processing payments, meaning that you’ll have to use another app to process payments. This means that instead of being able to just use your TotalCoaching app to process transactions, you’ll have to open up another app or tab on your web browser to process payments, which can be time-consuming and annoying. uses secure third-party processing software integrated into your custom software, meaning all of your transactions can take place in one singular location. You’ll never have to use another app with our customized software.

Checkout system ecommerce with

With the’s all-in-one software, you’ll be using a tailored solution that’s built to help you deliver workouts to clients in-house, in your general community, and connect with clients across the world.  Your custom app is a revenue increasing e-commerce software built to help drive business to your business.

– Deliver Workouts for Any Scenario

The TotalCoaching system will allow you to connect with clients all over the world, provided you have a system in place with your own business to reach clients who are not members of your facility. Because its main function is to help you build workout templates for your clients when they aren’t with you, you don’t have access to the virtual fitness community that the software provides.

From single workout plans and workout memberships to automated monthly programs, your workouts will get delivered to clients your way with the software.

Dean Somerset, BSC. KINESIOLOGY, CEP, CSCS, MEPD, said this about the use of his custom software:

“Developing an easy intake system with my apps and ways to scale the delivery of workouts has been huge. Working with 20-30 individuals who each have specific goals and restrictions can be challenging, but your platform makes it easy to organize everyone’s programs and put a plan together that will get them the best results possible.”

Eric Mahanke of Carr Elite made this statement regarding the use of’ workout delivery system:

“ has enabled our company to expand in ways we couldn’t imagine possible. As a Strength Coach that also manages the business this platform has made it much easier to get our programming out to not only our local clientele but also new clientele throughout the world as well as our professional athletes in different cities.”

– Customized Workout Design and Library

TotalCoaching does have an exercise workout library available. You can also track client progress with an in-app tracking log, but offers the same capability.

You also have access to an exercise library with that isn’t a gray 3D model, and you can put your own version of each exercise you create into your library.

The way that TotalCoaching cannot match is how the exercises are linked to health assessments and automatically populate for clients based on answers to assessments. With the automation system, you’ll also be able to automate self-populating workout systems based on client progression.

Speaking of performance assessments, let’s see if TotalCoaching has some in place:

– Performance Assessments

Performance Health Assessment

You won’t find performance health assessments, like the above photo, readily available and customizable with TotalCoaching’s software. When a user was reviewing questionnaire capabilities with the TotalCoaching software app, this was the response to their system:

“I was a bit disappointed to find an empty Questionnaires tab within the app. Don’t get me wrong, they have a cool system that makes it really easy to create questionnaires but most PT’s who sign up to Total Coaching are probably new to online training and therefore have no idea what to ask. This is especially true for any legal forms.”

In the Performance Health Assessment area of your app, you will find out just how serious the team at takes client engagement and automation in the effort to make running your business and increasing revenue easier and with less time consumed.

Compilation Health Assessment Image

You’ll be able to do the following with performance health assessments from your software:

  • Take clients through your custom assessment to automatically create personalized workouts based on the data important to their success.
  • Implement scalable processes that will sustain the progress of your business, so you don’t lose ground.
  • Easily show clients areas they can improve on from their assessment and turn them into leads.

Even though you are able to create your questionnaires with TotalCoaching, the process of automation and sustainability that gives your business, along with the ease of use and benefits of our performance health assessments, can’t be matched by TotalCoaching.

Kellie Davis of FIT THRIVE had this to say about her custom software experience:

“ has brought a whole new element to my programming. It has really expanded my capabilities with products and programs. I now offer several different components with programs, including e-books, full video tutorials, and bonus materials — plus the amazing features that come with the app.

AMPD Performance uses a custom assessment to onboard their clients which allows them to see where their clients and athletes are at physically and what specific areas they need to target for improvement.

They are also able to assign future assessments to engage and gauge client and athlete progress and make smart adjustments to the programming based on smart data.

“Working with and their team has been an amazing experience and a dream come true in terms of accomplishing a vision! Their workout technology has helped us effectively engage our community, and I highly recommend to grow your business!” APMD Performance

– Workout Management

For most trainers, coaches, athletes, competitors, and frequent gym-goers in general, we don’t need much motivation to go to the gym. Though we have fitness business professionals that work with athletes like Jordan Speith of AMPD Performance and James Harden with PJF Performance, most fitness professionals work with the general public who just want to feel good about themselves and their progression.

With that being said, getting to the workout remains the biggest hurdle most of those gym-goers will have to clear.

TotalCoaching does not provide a schedule or booking system for clients to access, which provides no accountability for those clients who have a hard time making it to the gym or just getting to a class that they may be interested in. There is also no notification for clients’ skipped sessions.’s custom business management software is built to help you:

  • Schedule appointments and classes, accept payments, and manage clients with individual and group calendars
  • Manage your entire fitness business in one place
  • Take your fitness business to the next level with Staff Management, allowing you to give staff permissions and add a better workflow to your fitness facility
  • Efficiently schedule, view, and manage all appointments and classes's appointment scheduler

Client engagement and automation are such an integral part of the software that we have already touched on them a bit, so let’s find out what TotalCoaching has to offer in both of those areas next.

– Client Engagement

TotalCoaching offers client engagement in the form of a feedback monitor that allows clients to tell their coach or trainer how good the workout was. This feature can add additional stress to the lives of trainers by allowing some clients to dictate how trainers approach in-person and out-of-gym engagements.

Let’s have a look at what you won’t get with TotalCoaching:

  • Workout Leaderboards for your custom workouts and fitness community
  • Direct Chat with clients, most apps only have an inbox system
  • Workout Challenges to engage your community
  • Performance Data in App
  • Smart Performance Data in Assessments

Those same features above that are missing withing the TotalCoaching app come with your custom fully-branded app.

Mike Boyle assessment screen example

The above image is from Mike Boyle’s Strength and Conditioning’s custom software from, who said this about how helped his fitness business:

“The team is amazing and their web and mobile workout technology is more than we ever expected! Not only can clients watch exercise video demonstrations, but they can also select alternative exercises, log workouts, and track their performance. All of this is made possible by a high-quality platform and tremendous team!”

MBSC had over twenty years of experience working with pro-level athletes, but they wanted to grow their business and open up new avenues for revenue growth. They needed a solution to scale online to set up their business for future success.

Within 12 months of releasing programming online, MBSC had over 700 clients and counting. offers client engagement tools in ways that TotalCoaching and most other apps do not; and if they are available, they don’t provide the ease that provides.

– Automation

Automation Screenshot software offers automation everywhere that you need it. There isn’t an automation feature with TotalCoaching or the ability to set up various automatic services like TotalCoaching is also not scalable with your business like is.

For emphasis: TotalCoaching is an app to help you create and send workouts to clients while getting client feedback.  However, the fact that there are very few automation features available is a bit of a headscratcher, although their platform is built to charge your use of its platform based on the number of clients you have with your business.

TotalCoaching does not offer automatic reminders or notifications, while the following automatic features are included with your customized software, and if there’s a feature not listed, our development team is in place to make sure we can get you the tools necessary for the success of your business:

  • Automatic Emails and Texts/Other Automatic Features
  • Automate Workout Delivery
  • Automate Resource Delivery
  • Automate Assessment Delivery
  • Automate Reminders/Alerts via app, text, and email

You just won’t find these features on other fully-customized software platforms or even the software platforms that pride themselves on being an all-in-one software system.

For the past decade, has worked with professionals to make sure the features they need for the success of their business are in place to help automate processes, manage clients, and drive revenue.

With TotalCoaching’s lack of overall features in an effort to be tops in the workout creation software niche, the company came up with a pricing plan to accommodate the bulk of its users:

TotalCoaching Pricing

TotalCoaching has a tier list offering for its pricing scale. Based on the number of trainers with your business or the number of clients, TotalCoaching will scale its pricing up to accommodate the number of people engaged with your business. does not require that you pay-per-user, which makes it more affordable as you’ll have a flat rate for your custom software and support team.

With each TotalCoaching price tier, you won’t get extra functions, you’re strictly paying a rate for the use of their software based on the number of active participants accessing your fitness business, whether client or trainer.

Additional Competitors

Additional competitors of TotalCoaching are:

And, of course,

The Bottom Line: Pro’s and Con’s

Most reviews online speak highly of TotalCoaching’s software, mainly because it’s a template for creating workouts and sending them to your clients.

But that’s it. The most you’ll get with customization is adding your business logo and color to your app.

– TotalCoaching Cons

These are features you will not see with TotalCoaching’s fitness software that are included with the all-in-one fitness business management system:

  • Automatic features like custom workouts populated from performance assessments
  • Scalability of automation features
  • Getting your individual workout plans and workout memberships to clients around the world
  • Revenue-driving features like workout challenges and workout memberships which help build your personal fitness community
  • Lead-to-client driving features like automated suggestions and workout information logging data, which help you see, discuss, analyze, and properly assess client problem areas wants to help your business success, not just give you an app to use based on features we designed.

Our back office of fitness professionals makes sure the all-in-one platform stays up-to-date with suggestions based on what is functioning well and not so well with their own individual businesses.

– Pros

  • Proven track record of success with several top-rated apps in the Android and iOS play stores
  • Exceptional automation features that put time and money back into your business
  • Revenue driving features with a success support team backing your business software
  • Complete customization capabilities that enhance everything down to the verbiage on your app, making it personalized to your business
  • Deliver automatic recurring assessments to clients to keep them engaged and on track with progress, as well as revamping their workouts automatically
  • No tiered pricing, meaning that the rate you get will never increase depending on the number of clients your business has

In conclusion, though TotalCoaching does allow for you to create workouts, get a little bit of feedback from clients, and use a 3D exercise library,’s features far outweigh the benefits of a smaller app like TotalCoaching.

Don’t wait to get started taking your fitness business to the next level by paying for an app that won’t help you drive revenue.’s fitness business management software is the only-all-in-one solution that is built fully customized for your business. Request a demo today.


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