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Picktime vs. All-In-One Fitness Business Software


Manage and Grow Your Fitness Business Better with Learn more below.

Choose the All-In-One Fitness Business Management Software Platform. Review our head-to-head Picktime software comparison and see for yourself. Get a custom web and smartphone app designed for your brand with additional customization available throughout your custom-built software. Grow your business, turn leads into clients, and increase revenue.

Choosing software to run your business is a big decision that can be overwhelming, but it doesn’t have to be, and by the end of this Picktime review we hope that the best choice stands out.

In this article, we will be comparing Picktime against The two companies are both used by fitness professionals, so we are here to help you decipher which one can provide the most benefit for your fitness business. We will start by telling you about Picktime and what it’s used for, and will then proceed to discuss the different features and pricing information about the software. We will wrap up by touching on a few of Picktime’s main competitors, along with the pricing for each.

As we discuss the various features you should look for in software to manage your fitness business, we will highlight and tell you why we think it is the best choice for your business. Every aspect of our software can be customized to meet your exact needs, so we are confident that we can provide a product that will always live up to your expectations.

Your business needs may change as time goes on and your business grows. This is important to consider because it may mean that your software has to change as well. With the customizable features in the software platform, this is not a problem. We can make sure you have a product that will be effective both now and in the future.

If you want to work with a software company that can help you run your business efficiently, request a demo today.

Fitness Businesses Who Trust

Picktime Software Review
Picktime is a browser-based appointment scheduling software that allows users to access their account from anywhere. The platform accommodates just about any business that has appointment-based services but does make particular reference to personal training and group fitness on its website. The software appears to be most suited for smaller-scale businesses or single employees who are making their own schedules. The software does, however, allow for business owners with multiple employees to assign certain privileges or service capabilities to specific employees.

The goal for Picktime is to give trainers and instructors an easy way to manage their schedules without the hassle and inconvenience of having to be available at all hours of the day. Class booking, appointment reminders, and recurring appointments are a few of the main features Picktime uses to accomplish this goal. Most of the features within the software, however, are fairly basic and will not serve the needs of a fitness business over the long-term.

When a business has a growth mindset, as most should, software should be the very last thing to hold it back. This is why it is important for fitness business owners to not just focus on a quick solution that will solve their current needs. They should think about how to best help their company now and in the future.

Picktime vs.

While Picktime chooses to focus on one specific part of fitness business management, encompasses everything a business needs to be successful. We also have many scheduling features, in our software, and they far exceed the capabilities of Picktime. Aside from making schedules and viewing calendars, our software has everything else that your business will need to be successful.

Since our software is fully-customizable, you never have to worry about making it work if your business changes direction. We have amazing customer support and we will work with you to always make sure your software helps your business to function at full capacity. We have top-of-the-line fitness business management software that includes marketing, workout platforms, automation, e-commerce, performance health software, and much more. We are confident that, if you trust to run your fitness business, you won’t be disappointed. Let’s start to look at the specifics.

Unless otherwise stated, all images and reviews below are of/about the software platform.

Fitness Business Management Software

Both Picktime and have capabilities that would classify them as fitness business management, however, provides a much more in-depth function than its competitor. As we mentioned initially, Picktime is used for appointment scheduling, class booking, and calendar viewing. There are not many other elements that would serve the needs of a fitness business overall. takes fitness business management and expands the capabilities to offer everything your business might need, whether you are an individual or you oversee a group of employees. We make it easy to create and view schedules, run reports on your business’s performance, automate communication with members and clients, market to new and current members, and communicate with customer support if you ever need it.

Client/Class Scheduling

Picktime gives users the ability to create schedules for personal training and group fitness. It also creates calendars based on reserved appointments and open time slots. has these same features, but we provide our users with the convenience of being able to use them in the same place they manage all other aspects of their business. It would be tedious and inefficient for you, as an owner, to have to use one software to create schedules and other software to manage everything else. is the solution to that problem.

Gym/Facility Management

Making a sound decision for your business comes down to having the right information to give you guidance. The software platform allows you to run customized reports to gather information about whatever you feel is important in the decision-making process. Some software companies give you pre-generated reports which essentially means they are deciding what information you need. You know the needs of your business and should have the ability to run a custom report containing whatever data you think is useful.

Client Automation

Both companies in this comparison offer some automated features in their software. Unfortunately, for Picktime users, appointment reminders are the only automated feature available. customers have a much more extensive list. This is partly because we expand our fitness business management platform to include them, but also because we offer a higher number of platforms, in general, and include automated features with those as well. With our software, you can:

  • Automate Emails and Texts
  • Automate Workout Delivery
  • Automate Resource Delivery
  • Automate Assessment Delivery
  • Automate Reminders/Alerts via app, text, and email

Dedicated Zapier Support

At, we provide you with a plethora of integrations so that you can manage every part of your business from our software. We realize, however, that it is impossible to include everything, so we’ve partnered with Zapier to make sure you can always use whatever platform you’d like and do so from our software.

Our partnership with Zapier allows you to integrate your web apps so they can share data, automatically pass your info between apps, and innovate faster processes that will get more done. With over 2,000 apps to choose from, you can rest assured that your website will be as efficient and user-friendly as possible.

Dedicated Account Manager

Customer service is extremely important to us at We want our customers to know this, which is why we provide everyone with a dedicated account manager to help them through every step of the process. Your account manager is with you from start to finish, so you will never be left to figure it out for yourself. If you want to redesign your website to reflect changes in your business, your account manager will get it done. If you want to set up an e-commerce store, your account manager won’t think twice. Our world-class development team will take care of all of your needs, no matter the size.

Customized Software

One of the most exciting parts of the software platform is that the entire thing can be customized to fit your business. With, you don’t have to choose software that is the closest fit, you get software that is the perfect fit. From appearance to function, your app, website, and marketing materials are all customized uniquely for your business and work well for staff and members alike.


Standing out from your competitors is an important part of making sure undecided customers take their business to you and not somewhere else. By custom-branding your app, website, and marketing materials you can help your business attract new customers.

iOS & Android Apps designs apps for all of our clients so that your members can interact with your business from the palm of your hand. We start by making sure your logo and color schemes are at the forefront so that members feel connected to your business wherever they are. We put in features that make things convenient for the members. From the palm of their hand, members can reserve a spot in their favorite class, book a personal training appointment. communicate with their trainer, or visit your e-commerce store.


Picktime does not offer website design for its customers. Instead, customers create a booking page, through the software, and then share the link with their clients or on their existing website. This booking page is not customized, so there is not much that will distinguish your business from others. offers our customers fully-customized websites so that new customers and existing members can find everything they need from a simple search. Your website will have all the same great features as your app, such as appointment booking, online shopping, and even bill paying. It will also be full of useful information about your business so that prospective members can easily find everything they need to know. Some of our website features include:

  • Responsiveness
  • SEO optimization
  • Unlimited theme changes
  • Built to convert visitors to leads
  • Custom graphic work
  • Google Certified Partner
Security Features

At, security is extremely important. We know that when you are confident in our ability to keep your information safe, you can express that same confidence to your members about their personal information. Some of our security features include:

  • SSL Secure
  • Privacy Shield Framework
  • Google Cloud

Marketing Integrations

Growth happens through marketing, whether it is to existing members, who you want to utilize more services, or potential new members, who you want to join your facility. Your target might be one or both of these audiences and, whichever it is, can help you get the job done. We have a ton of built-in marketing features and integrations to help you recruit members and sell your services. Remember, if we don’t already have a platform integrated, you can use our partnership with Zapier to keep your business’s management all in the same place.

Some of our more popular integrations include:

  • MailChimp
  • ConstantContact
  • ConvertKit
  • Zapier
  • Google Analytics
  • Facebook Pixel

Grow and manage your fitness business better with

Workout Software

The workout software portion of the software platform is a key part in the growth of your business. Using our platform, you can create workouts to be used in a variety of different ways, engage your clients with the ability to log their workouts, allow clients to communicate with their trainers, and add more personal touches to all different aspects of your gym. Picktime, on the other hand, does not offer workout software. This dampens the ability for business growth without the use of third-party software.

Workout Creator/Logger

Using a pencil and paper is no longer the only way to write a workout for trainers. As our world is moving more into a digital space, has moved with it by giving your trainers a place to create workouts in our software. These workouts can be used in a variety of different ways including training programs and product sales, both of which will help you increase revenue and grow your business. Client retention is also an important part of revenue and growth, which is why we include a workout logger. When your clients can see progress, they are more likely to continue training.

Our workout creator/logger provides users with endless possibilities for delivering workouts, tips, and encouragement to clients in any scenario, including:

1-1 Training

We make it easy to choose exercises and build a workout that your clients can see from their member account. This, combined with our workout logger, helps clients to be more engaged with their training program. The logger also allows clients to see the progress they make, throughout their program, which is a key factor in retaining them. Clients and trainers can also communicate, through your software, so that there is never any confusion and personal space is respected.

Group Training

There are a lot of people who want to experience the benefits of working with a trainer, but they are more comfortable in a group setting. The software platform makes it easy for you to offer group training to your members. They get all the same benefits as people who do individual training, such as access to workouts, workout tracking, and communication with their trainer but do so in a way that is comfortable for them.

Online Training

Online training is becoming an increasingly larger part of the fitness world, and is here to help your business expand or implement it into your offerings. Our workout creator and logger are ideal for online training because, in addition to a client’s ability to access workouts and track progress, communicating with their trainer is simple. The communication and quality of the workout creation help to motivate the client and hold them accountable for their program.

Exercise Library

One of the reasons our workout software is so effective is because of the library of pre-built exercises we include for our customers. We make it easy for trainers to find exercises by searching for names or muscle groups, and then we make it simple to drag and drop them into the workout template. Your clients will have a clear idea of what they need to do, based on the exercise descriptions and demonstration videos that are included. Our software even takes it a step further and allows you to add your own exercises.

Custom Exercises

You may want to add a more personal touch to your exercise demonstration videos by featuring your own trainers. This can help your members feel more comfortable and connected with the exercises because they are being demonstrated by someone they know and trust. Additionally, if your facility is one that does a more non-traditional form of fitness, it might be easier to add your own videos to our library so you are confident that your clients are getting the exact demonstration you have in mind.

TV Workouts

It is very useful for clients to view video demonstrations of exercises in workouts that have been created for them, but your business can use these videos in another way to add a unique and personal touch to your services. During a group class or training session, you can cast exercises demonstration videos onto a TV screen to serve as a reminder to your participants. This helps them to focus on form and also gives your trainers and instructors a visual reference when they are explaining the exercise.

E-Commerce Software

As part of your growth and marketing plan, you might want to have a way for your members to purchase different products or services on their own. The e-commerce software in the software platform is perfect for making this happen. Your members can shop for a variety of different products, but you can set yourself apart from other gyms by offering workout based products as well. When you combine our e-commerce and workout platforms, you can create pre-built workouts to sell as a part of different workout products. In whatever sales you make, you can have confidence that payments are taken safely.

Payment Processing

Using Stripe, is able to safely and securely accept payments for any product or service that you choose. Your members can also be confident that their information will be safe when they make a purchase. From your app or website, members can make payments for a variety of different items including group fitness classes, personal training packages, products, or the entire accumulation of bills for a given period of time.

Sell Products

When members feel like a part of your business, they often like to have an item to show their affiliation. This can benefit you in multiple ways. When your members buy a product with your logo on it, they are representing your brand. Not only is this free marketing, but your members are paying you for the opportunity. You get built-in marketing while also making a profit. Best of all, products are incredibly easy to list in the e-commerce software platform.

Sell Workout Plans

As we mentioned earlier, you can combine our e-commerce platform with our workout platform to sell workout based services. Developing an archive of pre-built workouts allows you to capitalize on the sale of a workout many times over while only paying for the initial time it took to create. You can design workouts for any type of member you have at your gym. Our workout software makes it easy to create endurance workouts for runners, strength workouts for lifters, or intense workouts for weekend warriors.

Offer Online Workout Memberships

As your archive of pre-built workouts expands, it can benefit you to offer online workout memberships to your clients. This helps them to avoid hitting a plateau because they are receiving new workouts at regular intervals, and it also helps you earn consistent revenue by collecting the membership fee.

Sell Workout Challenges

Creating excitement in your business is an ideal way to get members to utilize your services and tell their friends about everything your business has to offer. People often get excited about the ability to complete a challenge, and you can capitalize on this by selling workout challenges. People will come together and be excited, whether they are competing as individuals or teams. You can also promote your services by offering them as prizes for the winners.

Performance Health Software

We’ve touched, several times, on the importance of showing progress in order to retain your clients. With the performance health software platform, you can gather all of the information you need, in order to track progress, and then easily show the results to your clients. When they see how your program is helping them reach their goals, they will be inclined to stay on track.


You cannot show progress to your clients unless you measure their starting point. With the software platform, you can customize assessments to any new member or training client so that you have a baseline of the data that is applicable to their goals. Customization is important because you wouldn’t want to assess a person with tests that didn’t have anything to do with their goals. For instance, testing a runner on the maximum weight they can squat would not give you information about his or her mile time. Instead, performing speed tests would be more appropriate. gives you the ability to assess members on whatever you feel is necessary.

Performance & Measurement Reports

Once your initial assessment of a client has been completed and they have been training in their program, you will re-assess them to see how they compare. This information will show the progress the client has made over a certain period of time, and it can be easily delivered in our performance and measurement reports. You can choose to automatically send weight changes, body composition changes, performance changes, or any other metrics in your custom report.


The fitness aspect of a business is our main focus at, but we recognize the pivotal role that nutrition plays in achieving a goal. For this reason, we have included a nutrition tracker in our software. Clients are able to log their food and water intake to see how their training program is affected. When appropriate, trainers can even look at these logs and make recommendations to help the client get all they can out of the program.

Picktime Software Pricing

The good news, for potential customers, is that Picktime is free to use and may be the best free scheduling software for those only looking for reservation scheduling software. There are no monthly subscriptions or surcharges. There is no Picktime demo.

The bad news, for fitness business owners, is that you get what you pay for. Aside from the scheduling aspect of the platform, Picktime cannot offer owners any substantial features that would assist in the overall running of the business. Potential customers can choose different software that encompasses everything including schedule creation, such as, or use Picktime for free and still end up having to pay for third-party software.

Picktime Software Competitors

Listed below are four of Picktime’s main competitors and their associated pricing levels. The prices listed are accurate at the time of writing this article.

The Bottom Line: Pros and Cons

The bottom line, for fitness business owners, is that Picktime simply cannot meet the needs of a business that needs any features beyond scheduling. Fitness businesses have other things to consider such as marketing, automation, communication, e-commerce, payroll, staff scheduling, and more. Picktime cannot accommodate all of these needs without using third-party software but, even then, a business would be run inefficiently by using two different products. Let’s take one more look at the two companies.

Picktime Cons

The marks against Picktime have less to do with the features it includes than those it is missing. There could certainly be upgrades to the software, in regard to scheduling, but it does an adequate job for businesses that do not need management in other areas. For fitness business owners, there is so much else that needs to be run. Because Picktime cannot accommodate all of these needs, it would add to the workload of an owner because they would be dealing with extra software in order to manage all areas of their business. Pros is built with every fitness business need in mind. We don’t want you to have to use third-party software to accomplish what you need to, so we decided to just include everything in our product. All departments of your facility can be managed, using our software, and we offer unlimited growth potential when you use our product.

It starts with our fitness business management software. You can automate communication with your members, run reports to help you make decisions, and integrate other platforms through our partnership with Zapier. This helps you to keep all of your management in one place. From there, we make sure all aspects of your software are customized. From your app to your website to your marketing materials, your business will stand out among the crowd.

As people learn more about your business and become more connected, they will want to represent your brand. Our e-commerce platform allows you to sell products with your logo so that people can proudly display their affiliation with your business and market for you at the same time. Also, when you combine our e-commerce platform with our workout platform, you can sell workout-based products to reach a more broad audience and increase revenue.

To grow your business, you will want to recruit new members and retain existing ones. Our performance health software gives you an avenue to show clients their progress so they can see the benefits of utilizing your services. As they see how they are progressing, they will be motivated and excited to continue on their training programs.

Overall, is the best fit for your business because we are built for fitness businesses. Every aspect of our software is customizable because we want you to get everything you expect out of your software. It will function perfectly for the needs of your business, and your account manager will be with you every step of the way to ensure your success.

What do you think is important to the overall success of your business?

If you want to work with a fitness business software company that has everything your business needs, request a demo today.


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